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Putting Stories to Work – Mastering Business Storytelling – Introduction

Posted by  Shawn Callahan —January 12, 2016
Filed in Business storytelling, News

You might have noticed that I haven’t been as busy on the blog last year as I normally would. Instead I’ve been tapping out a new book I’ve called, Putting Stories to Work. It will be published on the 20th of March, which is world storytelling day. The first edition will be a limited hardcover. You can pre-order your copy here. Please email me if you would like your copy signed.

Putting Stories to Work

I’ve decided to share the first three chapters to give you an idea of the style and approach I’ve taken. Over the next couple of weeks I’ll serialise these chapters on this blog. The introduction is below but if you would like the all three chapters in a pdf file with all the references etc then head on over to the pre-order page to download them.

Hope you like what I’ve written.

Introduction

I recently turned 50 and as a birthday present my younger brother Scott organised a road trip for the two of us along the coast of California. We spent the first week visiting many wineries between Napa and Santa Barbara, and sharing many stories. We then drove through LA and were just pulling into San Diego when we got onto the topic of goal setting, an activity to which Scott is dedicated. That’s when I dropped Dilbert cartoonist Scott Adams’ business-success bombshell, bluntly offering, ‘Of course, you realise goals are for losers’. My brother nearly fell out of the car. He couldn’t believe what I’d said. I had to explain that, despite Adams’ alarming phrasing, he was not just trying to be controversial. Rather, he was making the good point that unless you have a process for change, setting a goal is a waste of time.

After calming my brother down, I got to thinking about all the books I’ve read on business storytelling. They all explain why storytelling is important. Many describe the types of stories you might tell. Some explain the characteristics of good stories and suggest ways to find them. A few even offer you stories to learn and share. Yet none really give you a process with which to build your business storytelling skills. That’s my aim in this book.

There are many good business storytellers out there, such as Howard Schultz (chairman and CEO of Starbucks), Indra Nooyi (chairperson and CEO of PepsiCo) and Richard Branson (founder of Virgin Group), just to name a few. But outstanding business storytelling mostly takes place during unrecorded company off-sites, team meetings and informal catch-ups. I’ve always wondered how these leaders learned their storytelling skills. Was it because of their family culture, where they were immersed in storytelling from a young age, or did they pick it up from other leaders they’ve admired? Perhaps it was just the self-realisation that when they shared an experience, people tended to remember the point they were making. Steve Denning was spot-on when he called his seminal business storytelling book The Secret Language of Leadership because the leaders who inspire and engage using stories rarely share their secret. They see it as a differentiator.

The vast majority of business leaders are not business storytellers. Sure, they share stories when they get together with family and friends. We all do. Storytelling is a very human condition. But when communicating in business, most leaders rely solely on reasoning, argument and logic to get their message across and to try and inspire action. If they have given storytelling any thought at all, they are usually of the misguided view that sharing a real-life experience is a waste of time—it’s not business-like. (We will show in Chapter 1 why that’s untrue.) The majority of business leaders, however, haven’t even considered the power of storytelling. They haven’t realised why some of their peers are engaging communicators and others are not.

The leaders who do tell stories have developed a process for improving their storytelling and finding good stories to tell—whether they know it or not. It’s a process that will have evolved naturally over time. Yet leaders today who must engage and inspire their people don’t have the time to take such an ad-hoc approach, hoping to stumble across an effective way of learning business storytelling skills. They need an explicit, streamlined approach to business storytelling. In my work with Anecdote, I have helped develop such a process.

***

I wandered into business storytelling in the late 1990s. At the time I was working in IBM’s Canberra office, helping clients manage their knowledge, especially the things people knew but couldn’t set down in words; for example, knowing when to move from the design phase to the build phase, or knowing how to close a large and complex sale, or knowing where to find the next productive oil well. To prepare for this job, when I arrived at Big Blue, one of the first things I did was map out who were the experts in the field of knowledge management inside the company—no small task, as at that point IBM had over 300,000 employees, spread across just about every country on the planet. During my search I heard about Dave Snowden, who was based in the United Kingdom. He was involved in IBM’s recently founded Institute for Knowledge Management and I was told he was an entertaining speaker. So I sent him an email asking whether he had any videos of himself talking about knowledge management that I could share with my customers. He said he could do better than that and explained that he would soon be coming to Australia: ‘Why don’t you set up a seminar and I’ll come and present our latest thinking’. I thought that sounded great, so I invited 100 or so customers to a function room in Old Parliament House to hear the talk.

Dave flew into Canberra just in time for the seminar; I picked him up from the airport and drove him straight to the venue. He was still wearing his tracky daks, but he told me he had a special travelling suit in his case that never needed ironing and he slipped into this at the back of the room. When I asked Dave whether he’d like me to set up his computer, he looked at me as if I was mad and just asked for a whiteboard. I thought to myself: This is a day-long presentation. How is he going to keep people engaged?

When all of my guests had settled in and Dave started speaking, his method quickly became clear to me. He would tell a story, usually about something that had happened to him, and then he would use that story to make a point related to the field of knowledge management.

I remember one of Dave’s stories that day was about a near mishap he’d had while walking to an opera in his tux in New York. He got a map at his hotel, found the opera house on it, worked out that he could easily walk there, and then set off on foot. As it turned out, his route wasn’t that safe for a lone walker, especially one in a tux. Some police officers pulled up beside him in their car to ask him what on Earth he was doing and they ended up giving him a lift to the opera. Having finished this story, Dave then pointed out that the map is not the territory, that not all of the important knowledge will always be written down for a novice to follow. Dave wrapped up this idea with an aphorism: ‘You know more than you can say, and you will say more than you can write down’.

From where I was sitting at the back of the room, I noticed how everyone in the audience was hanging off each word Dave was saying. They loved his stories and they loved his insights. The seminar flew by. It was a tremendous success.

The impact of Dave’s performance on his audience got me thinking: I wanted to do that. So that night I wrote a story about a project I was working on and sent it to Dave for his opinion. When we next caught up, he told me: ‘You sure got that story written quickly. But you know what? You totally missed the point. I’m more interested in the oral stories told in organisations than in writing stories down’. To him, it was the oral stories that were truly important.

Soon afterwards, Dave started a new IBM research endeavour called the Cynefin Centre for Organisational Complexity, and I joined it to look after Australian and New Zealand projects. Our work involved a sort of corporate anthropology: we would collect stories across an organisation and then help it develop culture-change initiatives.

In 2004 I jumped out of IBM and started Anecdote. At first we continued the corporate anthropology projects, but soon our client organisations began asking us to help their leaders to become better storytellers. They would say: ‘You guys really understand stories. Can you help our leaders use stories to get their messages to stick?’ Initially we said no because we were worried that the powerful technique of storytelling might be used by some to manipulate employees rather than engage and inspire them. But under unrelenting pressure, we eventually agreed that we would help our customers with storytelling as long as the stories were not fabricated and the emphasis was on helping leaders to find and share their own real-life anecdotes.

We quickly discovered that to be an effective storyteller, you need a robust process. First, you need to discover good stories to tell. Then you need to organise these stories so you can remember them promptly—there is nothing better than being equipped with a relevant story to tell off the cuff. Then you need to share the story in a way that has impact. And finally, a good business storyteller knows when to refresh or retire their stories. It is through this process that Anecdote has helped thousands of leaders across the globe become better communicators using oral stories.

Shawn Callahan - Author

At its heart, this book is a process for becoming a good business storyteller.

Part 1 explains the foundations of this skill. It will help you understand why you should care about business storytelling, before taking a look at the fascinating nature of oral stories and explaining how being a business storyteller is best thought of as a habit to be developed.

Part 2 takes you through the story mastery process of Discover, Remember, Share and Refresh.

Part 3 takes a company-wide view and shows you what it takes to embed business storytelling in an organisation in a systematic and purposeful way.

Throughout this book, I talk about business leaders. I use the term leader in its broadest sense. If just one person looks to you for leadership, then you’re a leader. You can lead as a front-line employee, a CEO, or in any role in-between. Leadership can be performed by anyone, anywhere in an organisation, because it’s not merely about a title—it’s about an attitude and the actions you take.

I’ve tried to provide a clear rationale for any assertions as well as pointers to the relevant scientific research, favouring data from scientific experiments over expert opinions. But while research provides the foundation of the ideas in this book, the emphasis is on practice. It’s vitally important to try things out in a business environment. There is no better way to build the skill of business storytelling than to tell stories at work and learn from the experience.

This book uses a ratio of about one part storytelling to three parts reason, argument and logic, which is roughly the amount of storytelling you should be aiming for when communicating with your people. Every time you find yourself giving an opinion, start looking for an example (a story) to back it up and bring it to life. You will notice that my stories range from personal anecdotes to stories about scientific experiments to lessons from business and everything in-between. Any story can be a business story as long as it has a business point. At the back of this book is a story index where I have listed all the stories told in this book. I’m sure you will find yourself retelling many to good effect.

This book is intended to be a practical guide to how to develop and maintain your business storytelling skills. I’m also hoping you’ll be able to draw on the research provided to support the case for storytelling in your own organisation, satisfying those who are looking for evidence that storytelling works. Needless to say, it’s much better to tell the story of this research than to merely list the facts.

Up until the 1990s, leaders could get a lot of work done by wielding the authority and power to command people to act. And they did. But the internet changed all that. It allowed us to connect with others in ways that bypassed the formal hierarchies, and work sped up. At the same time, gen Xers and millennials developed a more collaborative ethic: work got done because of who you could inspire and persuade to make a difference. In this new world, business storytelling has become the essential communication skill. Smart organisations are investing in helping their people to systematically and purposefully find and share effective stories. Let me show you how.

***

Putting Stories to Work: Mastering Business Storytelling, will be published on the 20 March. If you would like to get a limited hardback edition then head on over to our pre-order page and also get a discount off the normal retail price. Everyone who orders a copy before 1 March will also receive a copy of our eBook Character Trumps Credentials: 170 Questions That Help Leaders Find and Tell Great Stories.

About  Shawn Callahan

Shawn, author of Putting Stories to Work, is one the world's leading business storytelling consultants. He helps executive teams find and tell the story of their strategy. When he is not working on strategy communication, Shawn is helping leaders find and tell business stories to engage, to influence and to inspire. Shawn works with Global 1000 companies including Shell, IBM, SAP, Bayer, Microsoft & Danone. Connect with Shawn on:

4 Responses to “Putting Stories to Work – Mastering Business Storytelling – Introduction”

  1. Joe Cloonan Says:

    Hi Shawn,

    What’s your view on capturing (audio/video/text) the stories people in business tell? When interviewing people for knowledge transfer cases, I find that many experts tell stories to explain something. In most cases they are happy to have the conversations recorded and shared. It’s oral story telling (I guess) but to the interviewer and the capture allows distribution to a wider audience.

    Good luck with the new book, I look forward to reading it.

    Joe

  2. Shawn Callahan Says:

    Hi Joe, my preference is to keep the story oral so podcasts and video are best. Then if I had a choice I would favour audio because business people get tense in front of videos and the stories quite often evaporate. Also video production folk like to make the videos too slick and they loose their authenticity. Writing stories down can work for individuals as long as you never write them out fully. I talk about how to do this in the book. But written stories for an organisation also tend to lose their authentic nature. We have been working with some companies to help them translate their case studies to oral stories their salesforce can tell so there is a definite interest in this out there.

  3. Jayne Dullard Says:

    Hi Shawn,

    Personal stories can be really compelling – but on the downside, too much from a speaker’s private life can be a big audience turn-off.

    What’s your advice for getting the focus, and the balance, right?

    Looking forward to reading your book.

    Jayne

  4. Shawn Callahan Says:

    Hi Jayne, great question. The first thing is to ensure your story has a clear business point and you share your point to your business audience at the outset. For example, I might start a personal story about my daughter being rescued by the MC while performing a Adele song by saying, “How you recover from an mistake can have an enormous impact on how you are perceived …” That way the audience knows your personal story has a business point.

    Secondly, never use the word ‘story’. It has so many unhelpful connotations. Is it made up? Is this for kids? It’s not for business. Instead just say you have an example or something interesting happened the other day. Never use the ‘s-word’.

    Balance is an interesting thing. I have seen Dr Adam Fraser (check him out on Youtube) tell 20+ personal stories in 60 minutes and everyone is riveted. Then I see someone do it in a clumsy way and the audience is unforgiving. When you are starting out keep your personal stories to a minimum but as you gain confidence and authority you can tell plenty more.

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